Conference Day Two, Tuesday 21st June 2016

ARMA 16 EUR
Conference Day Two: Tuesday, 21 June
8:00 – 15:15
Conference Registration
8:00 – 14:30
Conference Exhibition
8:30 – 9:15
General Session – Royal B

Data Privacy & Information Security: Implementing Information Governance

Amir Jaibaji; Gregory Campbell

In these times of rampant cyber-theft, organisations can no longer afford to be reactive when it comes to data protection. We must shift to proactive strategies. This session shows the necessity of an information governance framework that incorporates mechanisms to effectively tame big data. By efficiently identifying, locating, and separating the “crown jewels” of the enterprise, those invaluable assets can then be safeguarded from cyber-thieves. Join this interactive general session on best practices for mitigating damage from inevitable breaches and avoiding associated costs & risks, such as brand damage and reputational harm often resulting in loss of stakeholders and missed revenue.

9:15 – 9:45
Hospitality and Exhibition Break
9:45 – 10:45
Promoting Governance with Technology and Data Analysis – Royal A

Thomas O’Neill

Achieving successful information governance (IG) within an organisation has its challenges. This session uses multiple case studies to demonstrate how technology and data analysis can be used as a tool to achieve successful IG. You will explore the roadblocks encountered and lessons learned, as well as the business cases and return on investment tools used to achieve executive buy in. The case studies show how the implementation of an automated disposition platform and a scan to document management system initiative provided effective methods of data analysis and achieving policy compliance. You can use a strategic plan to achieve IG compliance with the use of metrics to implement technologies for the greater good of IG and to reduce the risk and cost of superfluous data and an overall paper footprint in your own organisation.

The E-Privacy Directive Review: Anticipating the Impacts – Royal B

Laurent De Muyter Esq; Jakob Greiner; Sophie Louveaux

The E-Privacy Directive (Directive 2002/58) is set for review. The EU Commission must decide whether the specific privacy rules for the electronic communication sector, which covers areas such as traffic, localization data, and cookies, should be maintained, removed, or extended. This is especially important in view of the adoption of the General Data Protection Regulation in December 2015. This session addresses questions such as the regulatory asymmetry between over-the-top (OTT) providers and mobile network operators (MNO), the risks of parallel rules on issues such as data breach notification or traffic and location data processing, and the extent and limits of the confidentiality of communications.

10:45 – 11:00
Transition Break
11:00 – 11:45
Implementing Automated Retention: A Work in Progress – Royal B

Maria Luisa Di Biagio; Beatriz Garcia Garrido

The European Central Bank is in the process of implementing automated retention in its electronic document and records management system (EDRMS). This case study walks you through the preparatory phase of the project, the roll-out strategy, the lessons learned so far, and future steps. Learn practical ways to approach an automated retention implementation in your own organization, ways to streamline a retention schedule, and how to engage users in retention implementation.

eArchiving: A Uniform Solution between Management Systems and Archival Repositories – Royal A

Tor Anton Gaarder

The transition into digital recordkeeping and information governance is challenging for both the organisations and the archival repositories. Public and private organisations use many enterprise content management (ECM) systems to handle their information and very few have functionality covering long-term storage needs. This case study walks you through a new archival architecture, being developed by the National Archives of Norway, that adds a layer between the ECM systems and the archival repositories – the eArchive. It will be possible for organisations to store all documentation as long as is needed and also easier for the archival repositories to receive and process transferred material because it’s all coming from the same uniform solution.

11:45 – 12:45
Lunch and Exhibition Break
12:45 – 14:00
Information Security, Privacy, and Governance in Mobile Communications – Royal B

Galina Datskovsky, Ph.D., CRM, FAI

Mobile communications have changed the way we work. Although convenient, mobility raises concern of security and privacy. Join this session as we discuss whether or not privacy is a “thing of the past.” How do you stay compliant with key Principles: Availability, Compliance, Protection, Retention, and Disposition? Hear legal assessments surrounding encryption and ephemeral messaging technologies, how secure messaging can provide confidential and compliant communications for your mobile workforce, and what the legal and ethical considerations are given the criminal element in today’s society.

14:00 – 14:30
Hospitality and Exhibition Break
14:30 – 15:15
Closing General Session – Royal B

Wrapping up the ARMA Europe 2016 Conference!

You’ve received some great education, networked with fellow information professionals, and now you’ll be heading back to your job and applying what you learned. What better way to get a head start than through the ARMA Europe Hot Seat Discussion! We have a lot of great minds at the conference and this is a great opportunity to learn from everyone.

What is a Hot Seat Discussion? This is a chance for a few conference attendees to take 3-5 minutes describing an issue in your programme, something you’re thinking about doing that you’d like to run past others, or help with a new idea to apply in your organisation – then have the rest of the attendees offer feedback and ideas.  We’ll open up discussion for another 5-10 minutes to get feedback from the group.

If you are interested in being on the hot seat, send an email to liz.icenogle@armaintl.org and we’ll add you to the list of potential participants. If you are selected, we will also take some time to talk with you before the session to make sure your question for the group is clear and concise to best get the feedback you seek.